A painting job sheet template helps NZ painters record site instructions, scope, prep, materials, and completion checks in one practical format. It is useful as a manual starting point before moving to software that keeps job sheets connected to the wider workflow.
Page last reviewed: 12 July 2026
Use the DOCX template for manual handoff. Use ATT when job sheets need schedules, updates, customer records, and invoicing connected.
| Need | DOCX/PDF job sheet | ATT |
|---|---|---|
| Crew instructions | Useful static document | Live job context tied to the workflow |
| Accepted quote scope | Copied manually | Kept closer to job record |
| Site notes and access | Written once | Part of live job workflow |
| Variations and updates | Easy to miss | Visible in job context |
| Invoicing handoff | Manual | Connected to quote-to-invoice workflow |
This job sheet template gives NZ painters a manual format for passing job instructions from the quote or office to the crew. It is useful when the business is still using documents, email, or printed forms for site handoff.
Scope: Interior repaint of lounge, hallway, and two bedrooms. Walls only. Ceilings, doors, and trims excluded unless varied.
Prep: Fill minor dents, sand patched areas, mask carpet edges, spot prime repairs.
Paint: Two coats low-sheen acrylic to walls. Final colour to match customer selection sheet.
Completion: Check cutting lines, remove masking, touch up around switches, clean site, photograph completed areas.
A job sheet is a good starting point. It becomes limiting when dates change, scope changes, or the office needs to know whether the job is complete. ATT keeps work-order style job details closer to quotes, schedules, customer records, job tracking, and invoicing.
Read work order software NZ, job management app NZ, and crew scheduling software NZ for the connected workflow.
A practical ATT workflow starts when a lead arrives, captures site notes and measurements, builds the quote with Mate, follows up with the customer, converts accepted work into a job, schedules staff or subcontractors, records timesheets and supplier costs, sends progress invoices, and syncs the accounting handoff to Xero.
ATT is built around the day-to-day needs of New Zealand painting and decorating businesses rather than a generic trade workflow.
Start with the customer details, site address, surfaces, measurements, prep notes, paint system, labour allowance, materials, access, exclusions, GST, and payment stages. Once the customer accepts, ATT can turn the same quote into a scheduled job with contractor updates, costs, progress invoices, and the Xero handoff.
Use the DOCX template for manual handoff. Use ATT when job sheets need schedules, updates, customer records, and invoicing connected.
Include customer details, site address, access notes, accepted scope, prep, colours, materials, hazards, crew assignment, variations, and completion checks.
Yes. You can adapt the template as a daily site sheet, especially for prep notes, work completed, materials, and completion checks.
Photos are useful for before/after records, defects, variations, and completion proof. A static DOCX can reference photos, while software makes live records easier.
The accepted quote should provide the scope behind the job sheet so the crew works from what the customer approved.
ATT is built around quote-to-job workflow, helping accepted quote details carry into job records, scheduling, and invoicing context.
ATT keeps the customer, scope, quote, job, schedule, costs, invoices, and Xero handoff connected so the same information does not need to be rebuilt in separate tools.
Include scope, measurements, prep, paint system, labour, materials, access, exclusions, GST, margin, payment stages, and acceptance terms.